free calendars
> step 1 sending > our Word table templates (in use since summer 2007)
in this page >> download the table template | write your listings

This method is for people who are already familiar with Word and its numerous features, especially Word tables.

Make sure you have read the page step 1 sending. It has important instructions about your email (subject line, signature, etc.).

If you like the table method, please let us know. So far, people seem to like it.

download the table template
  • In the following table, find your type of event and download the template.
  • if you have more than one type of event, you can
    • send us one document per type, ex. 1 table for your 50 concerts, 1 table for your 5 lectures and 1 table for your 3 masterclasses. Put them all in the same email.
    • or you can put all your listings in the concerts table, since all the fields are equivalent (it's mostly the examples that are different). The only exceptions are exhibition (no time but has an end date), radio and tv (no price, no phone).

download the template
= 98%of our listings
download the template MASTERCLASS

DEFINITION: a music lesson for a particular instrument, technique or style, given in front of an audience; participating students are selected in advance.

download the template WORKSHOPS, SIGHT-READINGS
download the template FILMS, MOVIES, VIDEOS

especially for cinemas, film festivals

shown in cinema, theatre, auditorium, library, open air ... but not on tv

Since we do a music calendar, we are interested in the following kinds of movies:

  • filmed concert, filmed opera, opera movie
  • documentary about music or musicians
  • regular movie with musical subject (like a dramatized biography of a composer)
  • silent movie with live accompaniment

But if there is a second feature of a different kind on the same ticket, please mention it (or them) also, because we want to inform our readers what they're getting for their money (even if it's free admission).

download the template EXHIBITIONS

especially for museums, galeries, libraries, concert venues that have an entrance hall (?)

examples: museum exhibition, art gallery, garden, which have a musical theme, or a musical installation

download the template RADIO SHOWS

especially for radio stations

  • we are interested in recorded or live concerts or audio documentaries
  • we are not interested in shows which play numerous CD tracks (like request shows), they would take up too much space.
  • If you work for one series, send listings for that series for the whole season if possible (ex. Saturday Afternoon at the Opera 2006, or Metropolitan Opera 2005-2006). If not, try for three months or one month at a time.
download the template TV SHOWS

especially for TV stations

same as films above
except: no price or phone fields

write your listings

general >> settings, what not to change, what not to do
  • in the Word main menu, choose View>Normal
    • this is the view mode in which we saved the templates, so you should not have to change it.
    • common error: changing the view mode as soon as you open the document, then complaining that you do not see the whole table, then jamming all the data into the field Series.
  • set zoom level at 200%
    • this is the zoom level in which we saved the templates, so you should not have to change it.
    • this is because the font is small, and it must remain that way.
  • to add more rows to the table, click in the last cell and press Tab
  • the table properties are already set, so
    • do not move the table, re-align it, centre it, change the width, etc.
    • do not move columns, or change their widths
    • do not add or remove columns
    • do not remove or modify the first rows (field names and example rows)
    • do not merge or split cells >> what does that mean? click here
  • the text format within the table is already set, so
    • when you start typing, the font will have the right format: arial 8pt, black, no bold, no italic, no underline, align left
    • do not change font attributes (color, size, font, bold, italics, underline ...)
    • do not type in UPPER CASE ("caps lock" should be off)
  • do not print the document
    • because the table is bigger than a page, the font is too small, and it wastes paper.
If you do not understand the previous instructions, maybe you should not be using this method.

sections of the table
A) sections you must not touch
  • the first column = blue = row numbers = EX1, EX2... 1, 2, 3, 4...
  • the first row = blue = field names
  • the following 2 to 4 rows = grey = correctly formatted examples for each field

B) section where you are expected to write your listing(s)

  • the rest of the table = the section surrounded by the green dash line in the image on the right
the section where you can write =
inside the green dashes

how to write your listings
  • one event per row (= 1 concert, 1 lecture, 1 workshop...)
    • so if you have 10 concerts, that's 10 rows
    • if you have 2 concerts in the same day, that's 2 rows, and you have to write the start time for each row
  • put your events in chronological order
  • You may use the table even if you have only one event.
  • for each event, fill the fields for which you have info.
    • if a field is not relevant, then leave the cell empty.
      ex. if you have no series, or if your concert has no title
  • the fields in the pale green columns are mandatory
  • the 3 fields in the pale yellow columns = title, musical contents and performers, cannot all be empty for the same row: if one event has nothing in title, contents and performers, we will reject the listing.
  • when typing in a field, use the same format (i.e. syntax, punctuation) as in the example field at the top of the same column
  • do not copy/paste from the example rows
  • do not insert tabs in the table
  • in all columns except Contents and Performers, there should be no returns.
  • save your file often
  • before attaching the file to the email, rename it according to instructions in the page step 1 sending
typical finished table

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