free calendars
> fields used in the calendar

Here is a cumulative table of all the fields used by the 9 different types of listings in our calendar. No listing uses all these fields.
We do not recommend you read this whole table from top to bottom, we recommend you read only the fields and cases that are relevant to you.
All these format requirements apply to both the "single column" format and the Word table format, with one exception. In the fields Contents and Performers, works & performers are separated by semi-colons in the single column format, and by returns in the Word table. In this page, you will see examples with semi-colons; for examples with returns, see the top rows of our Word table templates.

These requirements apply to Step 1 sending as well as to Step 2 proofreading.
In other words, always write the info correctly, even if it's proofreading.

date | time | venue | station | ticket price | phone numbers | festival | series |
title | contents | participants | recording data | concert bonus | broadcast bonus | other info | categories


we want 5 and not 05

TV and radio: please use the midnite to midnite system; if you don't, please indicate your system in your email.

2007 6 15
2002 12 5
2003 1 1
for exhibitions only: ending YYYY MM DD, including pattern of open vs closed days running until 2010 10 10, closed Mon-Tue
time HH:MM

we want 9:30 and not 09:30

round it off to the preceding quarter of an hour.

venue venue, address, city, PR
hall, venue, address, city, PR
  • That's ONE field, so don't put returns within it.
  • intersection acceptable if once you're there, the venue is easy to find.
  • don't forget the hall, esp. if the venue has more than one
  • no venue without a name; invent one if necessary
  • address omitted is acceptable only if the town is small and everyone knows the hall
  • no secret venue to be revealed to ticket holders
Our Lady of Perpetual Remorse Church, 1234 Main St., Groovytown, NB
Our Lady of Perpetual Remorse Church, Main St. at Hooplah Avenue, Groovytown, NB
Tiny Hall, The Big Arts Centre, 555 Cross Street, Somewhereville, MB
Building, 1234 Main Street, Somewhereville, MB
Room 1234, Music Faculty, Gargletown University, 555 Main Road, Gargletown, ON
Badda Kustix Recital Hall, Smallville, NS
radio or TV station -- CBC Radio 2
Vermont Public Television (PBS)
single ticket price range (min-max only) we round them off to the nearest dollar

we only put minimum and maximum prices

we want to include student and senior prices in that range

"free for children" becomes a zero

you can also include VIP ticket info, if it's available to the general public.

we try to save space, people can call to get details.

instead of "special price for seniors", just write that special price

if you have advance sales lower price, we will take the minimum of the advance prices and the maximum of the regular prices.

we are not interested in sales tax and booking fees

$10-20 (VIP $100, includes post-concert reception and $50 tax receipt)
Free admission, voluntary contribution
Suggested donation $10
Free pass required
Concert included in museum admission $10
phone numbers for the public mandatory !!!
cannot be replaced by a website or email address

2 at the most

suggestion: the 1st for tickets, the 2nd for concert information

please do not put ONLY a ticket agent's number, do also put a number for info.

444-555-6666, 777-555-1234
444-555-6666, 777-555-1234 x55
festival (also: conference, competition) DEFINITION: a festival is a set of events, usually lasting at least 2 days, with events almost every day, and in which performers are not always the same. If it's one concert a week or less, or if it's always the same orchestra, it's a series, not a festival.

summer 2007: we let you decide if you are a festival or not.

types of festivals accepted: see examples; a music competition fits the criterion

music festivals should send their own listings, in one document; participants should not send us info about their concerts within music festivals

Crooked River Baroque Music Festival
Tinseltown International Piano Competition
Mountain Ridge Folk Arts Festival
Gargletown Country Fair
series Examples:

orchestra subscription series: subsets of their complete season
an orchestra's complete season is not a series per se

a concert series organized by a concert society: start with the concert society's name; if their season is subdivided into series, include that also.

for universities and conservatories: the series can be the type of event (masterclass, lecture, class recital, master's recital, etc.) if you have more than 2 of each in one month; for masterclass, you can also put it in title if there's a specialty (concert, recital are the default types so there's no need to write it)

Family concert, For children: can go in the series field

As you can see, you may put certain values in the series field even if you don't officially have a series.

for radio and TV: it’s the series in the usual sense (last two examples)

Mish-Mash Concerts
Big Corporation Pops
Baroque Afternoons
Kidz Konzertz
Free Sunrise Percussion Recitals
Gargletown Music Society
Gargletown Music Society, Lecture Series
Lecture Series: The Great Composers
Class Recitals
Music & Poetry Fridays
Great Performers

concert title, lecture title, episode title, but NOT work title

We reserve the right to modify the title provided, to avoid redundancy, save space, add clarity and conform to our standards based on experience. Approximately 50% of titles received are modified.

avoiding redundancy: must not repeat info already included in Contents and Performers fields; those fields have priority for their own kind of info

do not make up titles just for us
if we notice a theme in your concert, and you put no title, we might suggest a title (ex. Music based on the works of William Blake, or Music inspired by Shakespeare (actual examples that were accepted by the client)

we remove titles which add no information (ex. Spring Concert; Evening Concert; A Special Recital)

for masterclasses, always write at least "Masterclass", no space. That word can also go in the Series field if there is nothing more specific.

if the title is not explicit, you must include a short description or summary (#3-4), we do not publish obscure wordings, we aim to INFORM the reader.

for movies: see "non-musical contents" in the contents field.

Music in King Arnold's Court
Christmas at the Esterhazys
A Well-Deserved Rest: The Role Of Silence In The Post-Embryonic School
A Well-Deserved Rest (the role of silence in the Post-Embryonic School)
Chamber Music Masterclass
Choral Conducting Masterclass
Vocal Masterclass


  • basic format
  • punctuation
  • persons names
  • catalogue numbers, keys
  • excerpts
  • premieres
  • order of works
  • how specific should I get

regarding genres (classical music, jazz, world music)

other contents

  • dance
  • litterature, readings
  • slide shows
  • film
the music (that's what we're here for!)

basic format for the field:
composer: work; composer work; composer: work
composer, composer, composer
genre, genre, genre
or a mix thereof, starting with the most precise to the most general

detailed format for each work:
composer: work in key "nickname", catalog#, excerpt (arrangement) (premiere; commission)

We've never received a work with all those elements, but if we did, that would be the order. As long as it's clear what they are performing.
The 4 Haydn examples on the right (darker gray) all refer to the same work, even the shortest version is unequivocal. However we prefer the full details (1st version).

Haydn: Symphony #92 in G major "Oxford", Hob. I:92, 1st movement (arr. Joe Schmoe) (premiere; commissionned by the Minimalist Arrangers Society)
Haydn: Symphony #92 (arr. for 2 pianos by Joe Schmoe)
Haydn: Symphony #92 in G major "Oxford", Hob. I:92
Haydn: Symphony #92 "Oxford", 1st movement
Haydn: Symphony #92 "Oxford"
Haydn: Symphony #92
  • colon between the composer and the work
  • semi-colon between the works
  • comma before the name of the excerpt (see also section "excerpts" below)
  • comma before the catalogue number: op., K., D., BWV, Hob., etc.
  • never put a comma before a "number": op.5 #6 and not op.5, #6
  • nicknames for instrumental pieces in quotes
  • arias named by first words in quotes (see "excerpts" section below)
  • The other examples show those and other cases.
  • do not use the word "and" except if it's part of a work title (example #1, 3rd and 4th works)
Haydn: Il Ritorno dello sposo deluso, overture (arr. Paganini); Sonata for violin #3 "La Pazza della Pizza"; Sonatas for violin and cello, op.593 #6 8 12; Webern: Scherzo and Andante serioso for violin and organ "Variations on a theme by Haydn"; Mozart-Webern: Rondo alla turca; Philip Glass: Rondo all'infinità (excerpt)
composers' and arrangers' names
usually family name only

in the following cases (considered individually), we want the first name also:

  • if Canadian
  • if living
  • if obscure and you want readers to know his full name
  • for Mendelssohn or Strauss, see below
Healey Willan, R. Murray Schafer, Arvo Pärt, Berio, Michael Vincent, Fanny Mendelssohn, L. Mozart, Josef Strauss
if there is possible confusion, put the initial. (other than abovementioned cases)

always put initial for Scarlatti, Couperin

Charpentier = Marc-Antoine, G. Charpentier = Gustave

C.P.E. Bach, F. Couperin, D. Scarlatti, M. Haydn, L. Mozart, C. Schumann, G. Charpentier
if it's the most famous one with his family name, and is the only one mentioned in the listing, then first name or initial is not necessary. Bach, Haydn, Mozart, Schumann, Mendelssohn, Charpentier
Mendelssohn and Strauss: accepted forms are shown on the right.

Mendelssohn is enough if Felix is the only Mendelssohn on the program
F. Mendelssohn is ambiguous, not enough
Felix Mendelssohn if Fanny is also on the program

Strauss is not enough
J. Strauss is not enough
Johann Strauss is not enough

Mendelssohn, Mozart

Fanny Mendelssohn, Mozart

Fanny Mendelssohn, Felix Mendelssohn

J. Strauss I, J. Strauss II, Josef Strauss, E. Strauss, R. Strauss

Johann Strauss I, Johann Strauss II

In the first example, the arranger arranged the whole symphony.

In the second example, he arranged the first movement only.

Haydn: Symphony #92 "Oxford" (arr. Joe Schmoe), 1st movement
Haydn: Symphony #92 "Oxford", 1st movement (arr. Joe Schmoe)
catalog number, keys
  • you can put both the catalogue number (op., BWV, K., D., Hob., etc.) and the key (in F major).
  • major and minor must be specified, in lower case please; if it's both, put "major/minor" as it is in a few works
  • we DO NOT subscribe to the system in which upper case means major and lower case means minor, or in which major is assumed and never mentioned
  • put the single letter key name A-G in upper case. We do not put a hyphen before the word flat or sharp.
Mozart: Symphony #41 "Jupiter", K.551; Haydn: Violin Concerto in G major, Hob. VIIa:4; Bach: English Suites, BWV 806-811

Schubert: Symphony #9 in C major "The Great", D. 944; Impromptu in A flat major, op.142 #2

  • do not list movements if the work is performed whole
  • if the excerpt has a name, it goes after a comma: composer: work, excerptname
  • if it does not have a name or it's not worth listing them all, put the word excerpt or excerpts in brackets
  • opera and oratorio arias, duets, etc. can be identified by
    • the first words (in quotes),
    • an accepted name (not in quotes, with capitals),
    • an excerpt genre (not in quotes, no capitals)
Haydn: Symphony #92; Symphony #93

Haydn: Symphony #92, 3rd movement; Symphony #93, 1st movement

Holst: The Planets (excerpts)

Haydn: Il Ritorno dello sposo deluso, "Eccomi ancora nella cucina"

Rossini: La Primadonna in Provincetown, Mad Scene

Rossini, Puccini: opera duets

premieres and commissions
  • it's not because a work is premiered that it doesn't have a title; "premiere" and "new work" are not acceptable titles. If we get "new work", it will be replaced by "title??? (premiere)".
  • the word "commission" alone will imply that the composition was commissioned by the main orchestra or choir mentioned in the Performers field. If it's someone else, then put "commissioned by XYZ".
Moe Slezak: Barman Blues (premiere)

Moe Slezak: Barman Blues (premiere; commissioned by the Al Cauxhall Concert Hall)

how specific should I get?
  • If you have the details for each work, do provide them.
  • We also accept less info in some cases.
  • We can accept genres or categories when you have less i
  • We accept etc. (respect the preceding punctuation: if the items in the list were separated by a comma, use a comma, ex. 4; if they were separated by a semi-colon, use a semi-colon, ex. 3)
  • You can combine composers with genres, ex. 1.

CLASSICAL MUSIC: We do not accept the expression "classical music" in this field. It is too vague. This is the specialty of our calendar, and our readers want specific information. We can accept it in Series, Festival.

JAZZ: We accept the word "jazz" in this field.

WORLD MUSIC: We do not accept the expression "world music" in this field (but we can accept it in Title, Series, Festival). It is too vague AND it is relative -- to who knows what. It implies "anything that is not us or from here" -- who is "us"? where is "here"?. Every culture or geographical entity deserves to be mentioned clearly and not referred to as "other". So we would accept "music of Mali", "music of Africa" (it is vague but it is not relative), "music of North American First Nations", "Celtic music", "Klezmer music", etc.

Bach, Beethoven, Grieg, Gershwin; jazz; improvisations
Medieval and Renaissance music
Romantic Slavic chamber music; German Baroque chamber music; etc.
Bach, Beethoven, Mozart, etc.
Students' electroacoustic compositions
French opera arias and songs
when more than 1 work per composer

group works by composer to avoid repeating a composer's name (you can repeat it if it is combined with another composer, ex. Bach-Busoni).

If people really want to know the order of the works in the concert (rarely needed for deciding whether to go or not...), they can go to the concert and find out.

Mozart: Symphony #40; Concerto for Violin #1; Concerto for piano #15; Beethoven: Symphony #1
contents other than the music

dance > choreographer: title of ballet

films > the movie title (director, country, year; synopsis max. 1 sentence, if the title is not clear)

Martha Gramah: The Rite of Winter
Mad About The Gruppetto (Orson Bells, 1956, Canada; biography of Benjamin Ireland, misunderstood Scottish composer)
The Life and Times of Benjamin Ireland (Orson Bells, 1962, Canada)

musicians and their instruments, ensembles, conductor

teachers, speakers, roundtable panelists


musicians and their instruments, ensembles, conductor

orchestra; choir; name, conductor; soloist; soloist
(depending on order of importance, or whose concert it is)

format for small ensembles:
ensemblename (members)
if less than 6 members
if 6 members of more

format for soloist or ensemble members =
name, instrument
name, instrument(s)
(sometimes one soloist can play more than one instrument, or can also sing or conduct)
name, name, instrument
(when two play the same instrument)


  • comma before the instrument name
  • comma between players of the same instrument (#1)
  • comma between instruments of the same player (#4)
  • semi-colon after each complete item (an ensemble, the conductor, a soloist unles two play the same instrument)
  • no punctuation at end of field except for "etc."

complete names of people, no initials except if middle initial

main or host ensemble first; guest ensembles and soloists second

orchestra; choir; conductor; instrumental soloists; vocal soloists (#5 6)

main soloist; accompanist (#4)

choir; orchestra; conductor; soloists

soloists; orchestra; chorus; conductor
(you may put the roles too (last example))

conductor vs artistic director: we are only interested in knowing who is performing during the concert; we are not interested in who helped to prepare the concert; we consider "artistic director" as a position within a company, not as a performer in a concert. We are not particularly interested in the stage director, lighting, sets, etc. That information is always available to the concertgoers when they are handed the program.

order of vocal soloists: singers before non-singers; women before men; high voice to low voice (soprano, mezzo, contralto, countertenor, tenor, baritone, bass-baritone, bass)

age: if less than 18 and "prodigy" (that's just a suggestion), especially if they are a special guest soloist; but if it's a school recital, age is implied.

For sight-readings and workshops, do put the conductor.

for masterclasses, you can put the students names since they are never numerous; as for the teacher, see below.

Nursery Rhyme Quartet (Jack Horner, Peter Piper, violin; Lilian McMuffet, viola; Jill Waterpale, cello)
Nursery Rhyme Quartet
Jack Horner, Peter Piper, violin; Lilian McMuffet, viola; Jill Waterpale, cello
Sonia Nokandu, soprano; Fanny Fozzbawle, piano, harpsichord
Gargletown Symphony Orchestra; Gary Balding, conductor; Jimmy Tinytot, double-bass (3 years old)
Gargletown Symphony Orchestra; Gary Balding, conductor; Ina Etta, soprano; Yellena Czest-Weuss, mezzo; Warren Bleatty, tenor; Doug Steamroller, bass
Serafina San Farina, clarinet (master’s recital; student of Petra Von Wont); students of Peter Piper, string quartet; Jill Waterpale, piano
Missy Pinky, John Allthoms, Butch Armstrong, violins (students of Peter Piper); Fanny Fozzbawle, piano
Fanny Fozzbawle, Sonia Nokandu, piano 4 hands
Ina Etta (Boopsy Jones), Yelena Czest-Weuss (Aunt Gertie), Warren Bleatty (Young Buck), Doug Steamroller (Big Daddy); Big Opera Orchestra; Big Opera Choir; Gary Balding, conductor
teacher (masterclass, workshop), speaker (lectures), roundtable panelists (in other words, people whose outside usual occupation is relevant)

complete name, profession (origin)

origin = university/company where he/she is working now, city, country

city and country if different from that of event's venue

profession: do not put his role in the event ("lecturer", "speaker", "panelist") unless it's his/her full-time job

lecturers, speakers: examples #1 2 3

masterclass or workshop teachers: examples #4 5

roundtable panelists and host: example #6

Joey Lovejoy, musicologist (Gargletown College, New-Lithuania)
Johann Nichtweissen, art history professor (Gargletown College, New-Romania)
Cheryl Mills, retired and despised soprano (Metropolitan Operetta, New York)
Rita Krakatoa, first violin (Oligonesian Baroque Orchestra)
Graham Baldwin, vocal coach (Malta)
panlists: Freddy Freewhere, flute teacher; Sally Strutsmore, vocal coach; Gerry Fallbad, music critic; Julia Dryface, art historian; moderator: Tommy Muddstick, journalist
other participants (people outside of music)
  • actors
  • dancers
  • host, MC for a concert
Freddy Freewhere, Sally Strutsmore, actors
starring Freddy Freewhere, Sally Strutsmore, Gerry Standwell, Julia Dryface
Les Ballets du Troisième Millénaire; Freddy Freewhere, Sally Strutsmore, dancers
Freddy Freeware, host
performance recording data (for films, radio and TV shows) . Gargletown, Dec. 2001
Broadcast live from Gargletown
concert bonus
  • pre-concert activity
  • post-concert activity
  • intermission
it's like a listing within a listing, so please be concise

if it's independent from the concert (ex. if you can imagine people going to the lecture but not the concert), you can make it a separate listing.

examples #2-3-4: lecture venue same as concert venue

7pm, Lobby, $5, pre-concert lecture: The Origins of the Sonata; Nathaniel Longwind, musicologist (Prague)
7pm, $5/free for concert ticket holders: pre-concert lecture: The Origins of the Sonata; Nathaniel Longwind, musicologist (Prague)
7pm, $5, pre-concert lecture: The Origins of the Sonata; Nathaniel Longwind, musicologist (Prague)
7pm, free admission, pre-concert lecture: The Origins of the Sonata; Nathaniel Longwind, musicologist (Prague)
6pm Lobby, mini-recital: Fanny Fozzbawle, flute; Beethoven, Schubert
6pm Musical Initiation for children 4-8 years old
6pm Musical Petting Zoo for kids
6pm Lobby, touring student opera quiz, recorded for later broadcast
After-concert cocktail for VIP ticket holders
Induction into the XYZ Hall of Fame of Cheryl Mills, soprano; Warren Bleatty, ténor; Doug Steamroller, bass; Guy Smiley, host
broadcast bonus (secondary features for TV and radio) intermission features, program bonus, etc.

it's like a listing within a listing, so please be concise

if it's another recital or concert or film within the same program, you also have the option of listing them as part 1, part 2, part 3 of the show.

1st intermission: interview of the composer; 2nd intermission: listeners' quiz
program bonus: opera recital, Evangelia Kalogyro, soprano, Montréal, Oct. 2003
program bonus: Brave New Waves (documentary, Orson Bells, Canada, 1955)
other relevant info

no descriptions, critiques, biographies, historical info, poetry, prose, blahblah, etc. please

for sight-readings and workshops Bring your instrument and stand; scores available at the door
for open-air concerts Bring your own chair or blanket
in case of rain, held at St. Willynilly Church, Main & Central Sts.
in case of rain, cancelled
for lectures Audio and video excerpts
Examples played on the piano
duration or ending time if unusually long or short until 11pm
example: noon-hour recitals, early morning recitals
not necessary for pre-concert chats
duration 30 minutes
example: Wagner operas duration 5 hours
breakdown of the day if it's the same activity all day (i.e. all other fields being the same); you can put it in normal English format with am pm (in this case, in the time field, you just put the earliest start time 9:00, in the hh:mm format) 9am-12pm, 1pm-5pm, 7pm-10pm
collaborators, partner companies for the same event
WE NEVER ACCEPTED corporate sponsors. We even remove them from series names.
film screenings The director will be present
progressive marketing concept Free babysitting during concert
categories new

this field was added in June 2011

how to proofread this field
during step 2 proofreading

this field will not appear in your online listing. it will only be used to find listings in our web calendar when the user does a "search by category". it's like a search by keword, except the list of keywords is pre-defined, and it only searches in the hidden field Categories. obviously there is an infinity of possible categories, but for now the categories are:
  • period of the musical content (early, medieval, renaissance, baroque, classical, romantic, impressionist, modern, contemporary...)
  • origin of the musical content (France, Italy, Germany, China, Canada, viennese, Québec...)
  • instrumentation (piano, organ, harpsichord, harp, percussion, winds, woodwinds, brass, strings, electroacoustic, orchestra, choir, chamber, vocal...)
  • other characteristics of performers (a cappella, amateur, academic...)
  • the nature of the event if other than just concert (masterclass, lecture, sight-reading, exhibition, film, competition, round table discussion, sing-along, family, lecture-recital...)
  • for films, you can be more specific (opera-film, documentary, fictionalized biography, silent movie with live accompaniment, filmed concert, filmed opera performance, etc.) since some users are interested in specific things.
  • other characteristics that a user might want to find (pre-concert lecture, pre-concert chat, post-concert chat with the artists, meet and greet...)

it's ok if some words in this field are already in other fields: ex. masterclass. actually this is the only exception to our "do not repeat info" rule, because the field categories will not be published per se, it will only be used as a search key.

one list of categories per listing please, not one list per work or per film.

this is not an opportunity for writing an editorial. only a list of categories as per examples please.

which form of the word? don't worry about whether it's in French or English, or if you're using the adjective or the noun. For example, if a web calendar user clicks on "Canada", the system will find all the concerts for which there is the word Canada, Canadian, canadien, canadienne, Québec, québécoise, etc. in the field Categories.

baroque, classical, orchestra, choir, piano, strings, Italy, France, China, contemporary, electroacoustic
film, filmed concert, orchestra, classical, baroque, piano
lecture, baroque, Germany, chamber

The order of categories within the field is not important.

We accept variants of the same word:

  • noun, adjective: Italy, Italian, orchestra, orchestral, choir, choral
  • French or English: USA, États-Unis
  • feminine vs masculine (applies to French version of categories)
  • with or without capital letter: canada, Canada, but not CANADA

So for example, the words Allemagne, allemagne, allemand, allemande, german, germany, Germany, German are all equivalent. Of course, do not put 2 different forms of the same word.

So do not correct this field for those criteria.

© La Scena Musicale | return to table of contents