free calendars
> step 1 sending > "one column" format (in use since 2001)

general instructions
  • Start by reading the step 1 sending - overview. There are some important requirements.
  • In the big table below, find the type of event or broadcast corresponding to your listings, and read the instructions and examples. You only need to read the section corresponding to the type of listings you have.
  • Don't forget to read the first row of that table.

If you have already received our "Here is what we have" emails, you will find finished examples. Otherwise, we could send you examples based on listings from other companies but similar to your listings (ex. those of another symphony orchestra, another university, another baroque music festival...) if you so request.

in your text

  • do not put field names next to fields
  • put listings in chronological order
  • do not put a blank line within a listing to show one field is empty
  • 2 blank lines after each listing
  • please respect the field order shown in each type of listing
    • Please note that as of June 2011, there is a new required field. You can see it in the examples below.
  • do not use font attributes (colour, size, bold, italics, subscript, superscript, underline, different fonts ...)
  • do not type words in UPPER CASE

some of your concerts or broadcasts are repeated? Click here for instructions.

the fields mentioned below

  • if you want more info on any field, click on the name of the field.
  • the field festival is implied in every listing type. It is required when the event takes place during a festival, but since music festivals are supposed to send us their own listings, there's no need to write it within each listing. But if your event is part of a mostly-non-music festival, we do not require the festival to send us their listings, so we would ask you to include the festival field in your listing. For examples of festivals, click here.
  • the field other info is included in every listing type; in some cases, it's even required. For examples of other info, click here.
  • your company's website and email are not fields used in our calendar listings. But they are in our contact info database. If you included your website in your first email to us (it should appear in your automatic signature), we should already have added it to our database when we got your first email. Your website will then be accessible through all your listings in our web calendar as a hyperlink. The reader can find your email address within your website. If the hyperlink is missing from your listings, please contact us.

listing types >> concerts, operas | lectures, round-tables | masterclasses | workshops, sight-readings | exhibitions | films | radio | television

LISTING TYPE REQUIRED FIELDS

fields in bold are required in all cases; other fields are required when available.

 EXAMPLES

These examples are general and fictitious. To see real listings tailor-made for your company, refer to our "Here is what we have" emails from last season; you will see your own listings in the required format.
CONCERTS

RECITALS

OPERAS

MUSICALS

We do not accept concert listings which have "TBA" for both works and performers, even it's part of a series and the hall is booked, etc. The calendar is not a place-holder, it's a source of specific information for concert-goers. Exceptions:

Type of concert works performers
music competitions works not needed, but we accept categories (ex. opera arias) names of performers not needed, but we accept categories:
ex. young singers from Ontario; young pianists from around the world
class recitals works not needed, but we accept categories (ex. opera arias) individual student names not required but we require the class instrument and teacher's name, as per examples on the right.
jazz works not needed but the genre (jazz) must appear somewhere in the listing required

A class recital is not the same as an individual student recital.

 2001 10 15
20:00
The Big Arts Centre, 555 Cross Road, Nowhereville, QC
$10-20
444-555-6666, 777-666-5555
Big Wigs Concerts
Classical German Sonatas
Beethoven: Violin Sonata #5; Mozart: Piano Sonata #6; Violin Sonata #3 "La Pazza della Pizza"; Haydn: Violin Sonata #36 "Die Kranke"
Nowhereville Community Orchestra; Jane Muthagoos, conductor; Nursery Quartet (Jack Horner, Peter Piper, violin; Lilian Muffet, cello, viola de gamba; Jill Waterpale, piano, harpsichord)
CATÉGORIES: orchestra, chamber, classical, German

2001 12 15
20:00
The Little Arts Centre, Big Hall, 777 Cross Road, Nowhereville, QC
$10-20
444-555-6666, 777-666-5555
Pops Series
Christmas in Killarney
Corelli: Christmas Concerto; Berlin, Gershwin, Cole Porter: songs; Christmas carols (sing-along)
Nowhereville Community Orchestra; Jane Muthagoos, conductor; Nowhereville Barbershop 12-tet
CATÉGORIES: baroque, orchestra, choral, musicals, seasonal, sing-along

2002 5 30
20:00
The Big Arts Centre, 555 Cross Road, Nowhereville, QC
$10-20
444-555-6666, 777-666-5555
Big Wigs Concerts
Evening at the Proms
Elgar, Britten, Arne, Handel, Haydn, Grainger, Bax, Purcell
Nowhereville Community Orchestra; Gary Baldy, conductor; Jack Horner, violin; Lilian Muffet, cello
CATÉGORIES: orchestra, strings, English, baroque, classical, modern

2002 5 31
9:00
University of XYZ, Room 111, 555 Main Road, No-Ware, ON
Free admission
444-555-6666
XYZ Music Competition
Semi-Finals
CATÉGORIES: piano, competition
Young pianists from No-Ware County
Ends at 5pm

2002 5 31
14:00
University of XYZ, Room 222, 555 Main Road, No-Ware, ON
Free admission
444-555-6666
Class of Jack Horner, violin
CATÉGORIES: strings, academic

2002 5 31
20:00
The Big Arts Centre, 555 Cross Road, Nowhereville, QC
$10-20
444-555-6666, 777-666-5555
Thursday Night Jazz Concerts
Nowhereville Jazz Band; Gary Baldy, conductor; Jack Horner, horn; Lilian Muffet, percussion
CATÉGORIES: jazz, big band
LECTURES

ROUND-TABLE DISCUSSIONS

 2001 6 15
20:00
The Big Arts Centre, Tiny Hall, 555 Cross Street, Nowhereville, NS
$10-20
444-555-6666, 777-666-5555
Baroque Composers
Silence is Golden: The most beautiful rests in early 18th century music
John St. John, musicologist (Queen of Spade College, QC)
With video and audio examples
CATÉGORIES: lecture, baroque, classical, music history

2001 6 22
20:00
The Big Arts Centre, Tiny Hall, 555 Cross Street, Nowhereville, NS
$10-20
444-555-6666, 777-666-5555
Baroque Composers
The Wonders of the Trio Sonata
John St. John, musicologist (Queen of Spade College, QC)
With video and audio examples
CATÉGORIES: lecture, baroque, chamber
MASTERCLASS

DEFINITION: a music lesson for a particular instrument, technique or style, given in front of an audience; participating students are selected in advance.

The word "Masterclass" must appear in the series or the title. (Makes no difference which one, in most cases since usually both fields are not present.)

If there is an instrument, technique or style featured in the masterclass, it should be mentioned if possible. Usually the instrument is implied by the teacher's profession.

 2001 6 15
20:00
Gargoyle University, Room B-53, 555 Cross Street, Nowhereville, NB
$10-20
777-666-5555
Violin Masterclass
Katie Crooks, violinist
CATÉGORIES: masterclass, strings

2001 6 16
20:00
Gargoyle University, Room B-53, 555 Cross Street, Nowhereville, NB
Free admission
777-666-5555
Masterclass
Italian Baroque music
Rita Krakatoa, conductor (Amenesia Baroque Orchestra)
CATÉGORIES: masterclass, baroque, Italian
WORKSHOPS

SIGHT-READINGS

 2001 10 15
20:00
The Big Arts Centre, 555 Cross Road, Nowhereville, QC
$10-20
444-555-6666, 777-666-5555
Enthusiastic Recorder Society Workshops
Sixteenth-century Viennese music for recorders
Jack Horner, teacher (harpsichordist, Salzburg Symphony)
Bring your instrument and scores
CATÉGORIES: workshop, woodwind, renaissance

2001 12 15
20:00
The Little Arts Centre, Big Hall, 777 Cross Road, Nowhereville, QC
$10-20
444-555-6666, 777-666-5555
Amateur Musicians Society Sight-Readings
Corelli: Christmas Concerto
Jack Horner, conductor (harpsichordist, Salzburg Symphony)
Bring your instrument; scores provided
CATÉGORIES: sight-readings, baroque, orchestra
EXHIBITIONS

examples: museum exhibition, art gallery, garden, which have a musical theme, or a musical installation

 2003-2-1
ending 2004-6-1
Canadian Museum of Exaggerations, 100 boul. Thymus, Smallville, QC
entrance to the museum $4-10
819-555-0000, 800-555-1234
Resonance: Our Musical Heritage
interactive exhibits, music instruments, scores, photos, recordings
CATÉGORIES: exhibition, music history, Canada
FILMS, MOVIES, VIDEOS

shown in cinema, theatre, auditorium, library... but not on tv

We do a music calendar, so we are interested in the following kinds of movies:

  • filmed concert, filmed opera, opera movie
  • documentary about music or musicians
  • regular movie with musical subject (like a dramatized biography of a composer)
  • silent movie with live accompaniment

But if there is a second feature during the screening, we would like to inform our readers.
One listing corresponds to one screening, one ticket, as you would find in a repertory cinema brochure. A screening can include more than one movie.

For each listing, we want:

the film =
for taped concerts & operas
for documentaries
for silent movies with live accompaniment
for other movies

2001 5 21
19:00
XYZ University, Auditorium, 555 Cross Street, Nowhereville, , BC
$10
444-555-6666
O'Hannahann: The Magic Whistle; Gus's Wedding; Fred's Clemency (3 one-act operas)
Dublin Opera Chorus and Orchestra; Gary Baldi, conductor; Sean MacEnroe, Winnie Poodles, Chita Bonobo
rec. 1988-12-12, Dublin, 90 min.
CATÉGORIES: film, opera on stage, Irish

2001 6 22
19:00
XYZ University, Room 100, 555 Cross Street, Nowhereville, BC
$5
444-555-6666
Wednesday Irish Music Nights
The Man Who Fell Too Often (Homer Zodd, 1988, Ireland, 60 min.; biography of ill-fated 18th century Irish composer Patrick O'Hannahann)
O'Hannahann: Fred's Clemency
Dublin Opera Chorus and Orchestra; Gary Baldi, conductor; Sean MacEnroe, Winnie Poodles, Chita Bonobo
rec. 1988, Dublin, 30 min.
CATÉGORIES: film, documentary, biography, Irish, opera on stage

2001 8 24
18:00
Savoy Palladium, 666 Parallel Street, Nowhereville, SK
$5
444-555-6666
Thursday Ragtime Celluloid
The Passenger Pigeon's Last Ride (Tom Taciturn, 1912, Canada, 20 min.; with Anita Mum, Seymour Butts)
The Perils of Elaine (Hal Cockroach, 1915, Canada, 15 min.; with Pearlie White, Chester Conklin, Ben Turpentine, Max Wayne)
Birth of a Backyard (D.W. Grifter, 1913, USA, 22 min.; with Lilian Fish, Mae Swamp)
Fingers Mackenzie, improvised piano accompaniment
CATÉGORIES: film, silent film with live musicians

2001 7 23
18:00
Savoy Palladium, 666 Parallel Street, Nowhereville, SK
$5
444-555-6666
Distorted Biographies Tuesdays
Song of Nowhere (Andie Stein, 1970, USA, 60 min.; schmalzy biography of Nowheregian composer Greg Edvørdian)
Edvardian: chamber music, songs, piano concerto, suites (excerpts)
The Music Long-Time Companions (Barbie Rustle, 1974, UK, 55 min.; semi-fictional biography of Russian-Canadian composer Piotr Ellyich Trudovsky)
Trudovsky: ballet music, symphonies, operas (excerpts)
CATÉGORIES: film, fictionalized biography, Norway, Russia, Canada, orchestra, chamber, ballet, opera
radio
television

© Scena Musicale | return to the table of contents