context After fine-tuning and importing your data, we will send you an email with the subject line "Here is what we have", which is the closest thing to a confirmation of receipt that we can provide. It is a compilation of all the listings related to your company (usually "after today"), which we have received from you and other sources. We ask you to keep these emails at least 12 months, they will come in handy again and again. This email is to be used when sending your revisions either immediately > answers to our questions, correcting errors, changes and cancellations already confirmed, duplicates or later throughout the season > changes and cancellations, answers which come to you later but never to send us new listings. Revisions and new listings are not processed by the same people, so they must be sent in separate emails. Of course, our text can also be used as a model when writing your new listings, so that's another reason to keep our emails. See step 1 sending. Our text will be slightly different from what you sent us: standardization, correction, info from other sources, our questions, etc. We reserve the right to modify your text as we see fit in order to conform to our style (refined over the last 11 years), save space and add clarity. Some of our criteria are explained in the page ourfields, but it's impossible to cover every possibility; many questions will be resolved on a case by case basis. Normally we do not retype your text, so typos should be quite rare. If something is not clear in your original data (usually because you did not use our format), sometimes we have to make an arbitrary decision; we are not mind-readers, so if we get it wrong, please write your correction simply, without hostility. Remember that we process 8000 listings each year. We are not asking you to correct our text in our email, that would be pointless. We are asking you to insert your proofreading comments, so that we can make the changes in our database. That's where everything is stored. We are only interested in factual errors, not stylistic preferences, because we have our own style. So reverting back to your original style after we took the time to re-write your data in our style would be a waste of time, we would reject the revision. step by step When you get our email click on "reply" do not change our subject line do not change the "To" line read everything, delete nothing if you have something to change, answers to our questions, etc... write them using our *** notation >> see explanations and examples come back to the beginning of your email, write an intro (Hi, Here are our revisions...) add your signature if it is not automatic >> see the page when writing to us send. if not, then you do not need to answer; or just say "Hi, Everything is fine. Thank you", for example. keep our email for one year. sample email 1: if everything is perfect (you may also not reply.) sample email 2: if you have revisions To: LSM free calendar <calendar...@scena.org> From: "Orchestra XYZ" <daisy@orchXYZ.zzz> Date: 14 Jul 2007 12:34:43 -0700 (PDT) Subject: RE: Orchestra XYZ - Here is what we have Hi Everything is fine. Thank you. By the way, blablabla <your comments if any> Your contact for the free calendars: Daisy Garden Press relations assistant Orchestra XYZ 514-555-1234 x 08 = = = = = = = = On 12 Jul 2007, LSM Calendar wrote: > Here is what we have in our database for Orchestra XYZ after today. <etc.> To: LSM free calendar <calendar...@scena.org> From: "University ABC" <rosie@UnivABC.zzz> Date: 14 Sep 2007 12:34:43 -0700 (PDT) Subject: RE: University ABC - Here is what we have Hi Please find below my revisions within your original text. or Please find attached my revisions within your original text. By the way, blablabla <your comments if any> Your contact for the free calendars: Rosie Backyard Concerts & Publiciy University ABC, Music Department 514-555-1234 ext. 1234 = = = = = = = = On 12 Sep 2007, LSM Calendar wrote: > Here is what we have in our database for University ABC after today. <etc.> you have questions? If you have questions about step 2 proofreading, see our Q&A page. For example... What is a "field"? If you do not understand the difference between a lign, a field and a listing, please check the section basic info in that page. when we get your reply We will only process the revisions we understand and which meet our requirements. When we accept a revision, we will modify the corresponding listing in our database. In the next few days, we will update the web calendar, so you can see it there. And if the data has been received in time, it will be appear in the regional calendar of the relevant issue. We may send you a new "Here is what we have" email if we make major changes (cancellations, date changes) your corrections bring up new questions there were revisions we could not do because we did not understand or other reasons, or you ask us.