la scena musicale > our free calendars > step 2 proofread our version

contents >> in all cases | answering our questions | corrections & changes | removing a listing

INSTRUCTIONS	EXAMPLES Here are the two possible formats for marking our version of your listings: field field field field *** comment related to the preceding field OR answer to a question within the preceding field field field field field *** comment related to the entire listing immediately following field field field field field field field field
IN ALL CASES just reply to our email, do not modify our email address or our email subject line. delete nothing from our text, including the email preamble (tha's everythiing that precedes your listings proper) our questions, our errors and any listing to be removed whole, since we need to compare the correction with the error, the answer with the question, or to see which text you want us to remove insert a new line in the right spot either below the field which has the error or the question or at the top of the listing which you would like us to remove (duplicate, cancellation, etc.) on that new line, write 3 asterisks *** followed by your correction, answer, etc. (The color red is added herein just for extra clarity.) The most common error is to insert a revision in the middle of a field, because you do not understand the difference between a line in the field and the field itself. Make sure you know the difference between listing / field / line, read more.
ANSWERING OUR QUESTIONS in this section >> if you have an answer | if the answer is repeated | if you do not have an answer
IF YOU HAVE AN ANSWER TO A QUESTION do not delete or modify the question or any other part of the listing insert a new line right after the field that has the question on this new line, type your answer beginning with ***. why rewrite the whole field? In ex.1, if you had just written ***Haydn: Sonata #54, it would look like the Locatelli was cancelled. Another way of answering would be ***the missing composer is ... or ***the pianist will be ... However there are cases where there is no confusion possible. Ex. in the second listing, the address.	2001-6-8 15:00 Holy Free Holy Music School, 222 Main Street, San Trampolino, ON 555-666-7777 Locatelli: Sonata #343; composer???: Sonata #54 *** Locatelli: Sonata #343; Haydn: Sonata #54 Betty Roobles, cello; name???, piano *** Betty Roobles, cello; Wilma Van Peebles, piano 2001-6-8 15:00 Holy Free Holy Music School, address ???, San Trampolino, ON *** 222 Main St. 555-666-7777 Locatelli: Sonata #343; Haydn: Sonata #54 Betty Roobles, cello; Wilma Van Peebles, piano
IF AN ANSWER IS REPEATED THROUGHOUT THE TEXT write the answer at the first occurrence as per instructions above add SAME ANSWER EVERYWHERE (1st example) if there is a convenient pattern, add more information (2nd example) if there is no such pattern, then you must write the answer everywhere. (This matters more in emails with numerous listings.)	2001-5-6 15:00 Venus Clam Hall, 555 Low Tide Line Road, Icicle Bay, NF phone??? *** 555-666-7778 SAME ANSWER EVERYWHERE Beethoven: Sonata #5; Mozart: Sonata #6 Fingers Mackenzie, piano 2001-5-6 time??? *** 16:00 SAME ANSWER EVERY TIME IT'S THIS VENUE Venus Clam Hall, 555 Low Tide Line Road, Icicle Bay, NF 555-666-7777 Beethoven: Sonata #5; Mozart: Sonata #6 Fingers Mackenzie, piano
IF YOU DO NOT HAVE AN ANSWER TO A QUESTION Just skip it for now, and send us the answer whenever you have the info. In the meanwhile, our questions will remain in the database. Therefore if we send you another "Here is what we have" email, the question will still be there. Don't be surprised. We do not remove questions until we get a positive answer. "TBA", "we don't have that info", and "we will never have that info" are not positive answers. If we send you an email for a specific question (usually with the word "Question" in the subject line, or marked "high priority", or for an upcoming event), please respond immediately. We reserve the right to remove any listing for which a question remains unanswered, especially when an essential field is missing. Essential fields are specified in Our Fields table.
CORRECTIONS & CHANGES in this section >> marking a correction | if a correction is repeated
MARKING A CORRECTION after the incorrect field, insert a new line with *** the correct entire field. correct one field at a time, do not correct two consecutive fields with one single ***
the most common correction: a date change (aka a postponement) or date error (yes! it's that simple!)	2001-5-5 *** 2001-6-5 15:00 Tiny Cathedral, 123 Main St., Black Forest, AB 555-666-7777 Beethoven: Sonata #5; Mozart: Sonata #6; Schubert: Sonata #7 Fingers Mackenzie, piano
time change and change in the works performed	2001-5-6 15:00 *** 16:00 Tiny Cathedral, 123 Main St., Black Forest, AB 555-666-7777 Beethoven: Sonata #5; Mozart: Sonata #6; Schubert: Sonata #7 *** Beethoven: Sonata #5; Mozart: Sonata #9; Schubert: Sonata #7 Fingers Mackenzie, piano
change in the performers (write all performers, not just the changed one)	2001-5-6 15:00 Tiny Cathedral, 123 Main St., Black Forest, AB 555-666-7777 Beethoven: Sonata for violin and piano #5; Mozart: Sonata for violin and piano #6 Stringy Bowie, violin; Fingers Mackenzie, piano *** Stringy Bowie, violin; Elsa Winchester, piano
removing an entire field, please provide explanation However, if you remove essential fields, we will remove the listing.	2001-5-7 15:00 Tiny Cathedral, 123 Main St., Black Forest, AB 555-666-7777 Beethoven: Sonata #5; Mozart: Sonata #6; Schubert: Sonata #7 Fingers Mackenzie, piano 2pm Foyer: pre-concert lecture: free admission *** please remove the previous field, there will be no lecture
add a new field However, you must respect our list of fields and the required order. If your new info does not correspond to any of our fields (ex. a website, a description), we will ignore it.	2001-5-6 15:00 Tiny Cathedral, 123 Main St., Black Forest, AB 555-666-7777 ***Sunday Afternoon Series Beethoven: Sonata #5; Mozart: Sonata #6; Schubert: Sonata #7 Fingers Mackenzie, piano
IF AN ERROR IS REPEATED THROUGHOUT THE TEXT write the correction at the first occurrence, as per instructions above followed by SAME CORRECTION EVERYWHERE (1st example) add more information if there is a convenient pattern (2nd example: we will replace all the 15:00 by 16:00, but we will keep 20:00, 13:00, etc.) if there is no such pattern, then you must write each correction.	2001-5-6 15:00 Venus Clam Hall, 555 Low Tide Line Road, Icicle Bay, NF 555-666-7777 *** 555-666-7778 SAME CORRECTION EVERYWHERE Beethoven: Sonata #5; Mozart: Sonata #6 Fingers Mackenzie, piano 2001-5-6 15:00 *** 16:00 SAME CORRECTION EVERYWHERE IT SAYS 15:00 Venus Clam Hall, 555 Low Tide Line Road, Icicle Bay, NF 555-666-7777 Beethoven: Sonata #5; Mozart: Sonata #6 Fingers Mackenzie, piano
REMOVING A LISTING 3 cases >> duplicates | cancellations | unexpected listings
in all cases: delete nothing so we know what to remove label the listing to remove with the appropriate ***LABEL, as explained below. put the *** LABEL at the top of the listing, touching it (i.e. not separated by a blank line, or else it will not be clear if it's labelling the preceding or following listing) Don't just write ***REMOVE, because we want to know what happened, if the error was internal or external, or if it was not an error but a change, etc.; this might help us improve our procedure.
DUPLICATES delete nothing so we know what to remove and why decide which one you one us to remove write ***DUPLICATE please remove at the top of it. EXAMPLE 1: both listings are perfect you can label either one as the duplicate	2001-5-6 15:00 Tundraville Centre for the Performing Arts, Main Stage, 222 Northern Lights Ave., Tundraville, NWT 555-666-8888 Schubert: Cello Sonata #3; Beethoven: Cello Sonata #5 Violet Mums, cello; Daisy Daffodill, piano *** DUPLICATE LISTING, please remove 2001-5-6 15:00 Tundraville Centre for the Performing Arts, Main Stage, 222 Northern Lights Ave., Tundraville, NWT 555-666-8888 Schubert: Cello Sonata #3; Beethoven: Cello Sonata #5 Violet Mums, cello; Daisy Daffodill, piano
EXAMPLE 2: If one of the listings contains errors or less info than the other, that one should be labelled as the duplicate. No need to correct it.	2001-5-6 15:00 Tundraville Centre for the Performing Arts, Main Stage, 222 Northern Lights Ave., Tundraville, NWT 555-666-8888 Schubert: Cello Sonata #3; Beethoven: Cello Sonata #5 Violet Mums, cello; Daisy Daffodill, piano *** DUPLICATE LISTING, please remove 2001-5-6 15:00 Tundraville Centre for the Performing Arts, Main Stage, 222 Northern Lights Ave., Tundraville, NWT 555-666-8888 Schubert, Beethoven Violet Mums, cello; Daisy Daffodill, piano
EXAMPLE 3: If both listings contain errors the one with more errors should be labelled as the duplicate the other one should be corrected as per instructions above for corrections. In the example on the right, the first listing has 2 mistakes (phone and works), and the second listing has 1 mistake (phone). So the first gets marked as duplicate, and the second one gets 1 correction.	*** DUPLICATE LISTING, please remove 2001-5-6 15:00 Tundraville Centre for the Performing Arts, Main Stage, 222 Northern Lights Ave., Tundraville, NWT 555-666-7777 Beethoven: Flute Sonatas #1-5 Violet Mums, cello; Daisy Daffodill, piano 2001-5-6 15:00 Tundraville Centre for the Performing Arts, Main Stage, 222 Northern Lights Ave., Tundraville, NWT 555-666-7777 *** 555-666-8888 Schubert: Cello Sonata #3; Beethoven: Cello Sonata #5 Violet Mums, cello; Daisy Daffodill, piano
CANCELLATION delete nothing so we know what to remove and why write ***CANCELLED at the top of it. a concert that is postponed is not a cancellation in our sense of the word. See above under "corrections and changes", example 1: changing the date.	*** CANCELLED 2001-5-6 15:00 Tundraville Centre for the Performing Arts, Main Stage, 222 Northern Lights Ave., Tundraville, NWT 555-666-7777 Schubert: Sonata #3; Beethoven: Sonatina #5 Violet Mums, cello; Daisy Daffodill, piano
UNEXPECTED LISTING If a listing does not concern your organization (ex.: it concerns an organization with a similar name to yours), delete nothing so we know what to remove and why write *** NOT ONE OF OURS at the top of it. Or just ignore it. And don't worry.	*** NOT ONE OF OURS 2001-5-6 15:00 Tundraville Centre for the Performing Arts, Main Stage, 222 Northern Lights Ave., Tundraville, NWT 555-666-7777 Schubert: Sonata #3; Beethoven: Sonatina #5 Violet Mums, cello; Daisy Daffodill, piano