For the purpose of the calendar, we consider there are two "seasons": September to May, and June to August (approximately, depending on your programming).
One or two months before each "season", and sometimes in mid-season, we send reminders to all our contacts across Canada asking them to send us their complete season info. This reminder targets companies that have a season completely planned in advance, like those who have a season flyer that describes all their upcoming concerts for the next "season", like orchestras, choirs, recital societies, opera companies, summer festivals, all festivals.
- Do not reply to these emails. To send us listings, always start a new thread, put the appropriate subject.
- You don't have to wait for our reminders to send us your listings.
- For more info on sending your listings, see step 1 in the table of contents.
We publish 10 issues of the magazine La Scena Musicale per year. One month before each issue comes out, we send our contacts in the province of Québec and the Ottawa region a reminder of our deadlines for the calendar of the upcoming magazine issue. Deadlines are always around the 10th, never later than the 12th.
- Do not reply to these emails. To send us listings, always start a new thread, put the appropriate subject.
- You don't have to wait for our reminders to send us your listings.
- Never send us the same listing twice.
- If you have already sent us your complete info for the coming month or longer, just ignore this email.
- If you have new listings to add to those previously sent, just send those new ones.
- Each regional calendar covers the first 7 days of the next calendar period; so if you have already sent some listings for those 7 days, do not send them again.
- We have 2 two-month issues. In November, our reminder is for December and January events; in June, it is for July and August events.
- Do not write to tell us "we have nothing this month” or "we already sent you our listings for the whole season".
- For more info on sending your listings, see step 1 in the table of contents.
We send this email every time we add your events to our database, or make major changes to them.
This begins step 2 proofreading our version.
- Do reply to these emails. Do not modify the subject line.
- This email is generated by the click of one button in our database. So please do not read any special emotion into it.
We may sometimes add comments at the top, as a P.S., before sending it.
- When you get this email, your job is to proofread it for errors, and answer our questions if any.
- Our use of "???" allows you to jump from one question to the next using the Find Again function (apple-G or control-G).
- A new concert is not a correction. New concerts must be sent separately, following the step 1 procedure.
- Please wait for this email to send us your corrections, changes, cancellations.
- Please keep these emails for one year. You can use them to send us program changes and cancellations later on.
- For more info, see step 2 in the table of contents.
- Do reply to these emails. Do not modify the subject line.
- Instructions are included within the email.
- For more info, see our page on deadlines and late fees.
| contact info for your company |
- Do reply to these emails. Do not modify the subject line.
- Please keep these emails for one year or more. You can use them to send changes to your contact info as they occur.
Occasionally, we will send you an email with the subject line "contact info for your company". This is to help us update our files so we can write to the right people. This is not just for our calendar department, it can also be used by accounting, magazine distribution, etc. You can also ask us to send you this email if you find that our emails are not being sent to the right people in your company. No contact info is published, except websites for music companies.
Mailing addresses are only required when we have something to send you (ex. subscribers, distribution points, bills, cheques, etc.)
We may need the calendar contact's address for billing if we get your listings late.
Email addresses: General or departmental email addresses (ex. info@..., sales@..., music@..., as opposed to firstname.lastname@...) allow us to always reach you, even if there is a staff change in your company. If you have such addresses but prefer to get emails at your name@... address, we can put the departmental@... address as a secondary address. (max. 2 email addresses per person).
REMIND ME TO TRANSLATE THIS !!! Purpose: bulletin courriel, calendrier, publicité, abonnement à la revue, distribution, fournisseur, nos différents guides (enseignement supérieur, ventes d'instruments, camps d'été, etc.), etc. Il ne serait pas logique d'ajouter une personne sans mettre le motif. Nous ne cherchons pas à savoir tout le monde qui travaille chez vous, seulement ceux qui ont affaire avec nous pour des raisons claires. Si une personne se retrouve sans motif dans la liste, c'est parce qu'on nous a demandé d'enlever son motif, et c'est correct.
Status: active, gone, on leave. Gone means the person no longer works there.
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INSTRUCTIONS
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SAMPLE REPLY
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DO NOT ERASE ANY PART OF OUR ORIGINAL TEXT
You may only insert revisions, each beginning with ***
See examples on the right. Text color is not necessary if you follow these instructions.
ADDING, REMOVING OR MODIFYING A DETAIL FOR ONE PERSON
See various examples.
ADDING A NEW CONTACT PERSON
See the example on the right.
Add the info at the end of the list.
You do not have to fill in all the fields for all new persons.
There is no point in adding a contact person if there is no "official reason" for this contact, such as "calendar" or "newsletter".
REMOVING A CONTACT PERSON
Simply write "*** gone" under our status line.
We never remove a person from our database, but we mark him/her as "gone". This is why you might see his/her data again in future emails regarding contact info. This is to save time in case the person returns.
CHANGING DATA OF ONE CONTACT PERSON FOR THAT OF ANOTHER... That's a no-no !!!
Do not replace one person's data with that of another; you must, instead, "remove" one person and "add" a new person, following the instructions mentioned above.
THE CONTACT PERSON FOR THE CALENDAR
To avoid duplication and other errors, we can only have one per company. So do not write the purpose "calendar" for more than one "active" person.
If you remove a contact person for the calendar, please indicate his or her replacement in that capacity, simply by changing the purpose of another "active" contact in the list, or of a new contact.
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Here is the contact info we have for Company XYZ.
- COMPANY fields are: name, address, phone, fax, website
- CONTACT fields are: name, status (active, gone, on leave), address, phone, fax, email (main, secondary), purpose of contact (corresponding to our departments).
Please check this info following the procedure explained in our web guide. Thank you
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COMPANY name: Company XYZ
address: 123 Schmoopy Street, Winnibago, MB
phone: 204-555-1234
*** 204-555-5678
fax: 204-555-4321
*** 204-555-5677
website: http://www.companyxyzhahaha.com
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CONTACT name: Betty Boopsy
status: active
*** gone
address: 123 Schmoopy Street, Winnibago, MB
phone: 613-555-1235 x5555
fax:
email: bepsy@companyxyzhahaha.com
purpose: client, newsletter, calendar
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CONTACT name: Rita Greetah
*** Rita Smith Greetah
status: active
address: 123 Home Address Street, Winnibago, MB
phone: 204-555-1235
fax: 204-555-5432
*** please remove the fax, it will be of no use
email: greeta@companyxyzhahaha.com
purpose: newsletter
*** add "calendar"
*** new contact:
CONTACT name: John St. Jill
phone: 514-555-1234
email: jellojohn@companyxyzhahaha.com, sales@companyxyzhahaha.com
purpose: client, advertizer, magazine subscriber, newsletter
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